EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS

Concepts

• event services
• management services
• event management company
• major royal ceremonial event(s
• major royal ceremonial events
• events
• management
• event(s
• ceremonial
• project and design preparation

Location

Westminster, London

Description

PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015. This is a Contract Notice related to a Prior Information (PIN) published by the Department for Culture, Media & Sport (DCMS) on 30th April 2024. Reference: https://www.find-tender.service.gov.uk/Notice/013957-2024 DCMS is seeking to appoint a suitably experienced Event Management Company (EMC) for the provision of planning and, if activated, delivery of Major Royal Ceremonial Event(s) (Events) in London.The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract.The appointed EMC will be required to:- prepare and maintain an Event Management Plan for the delivery of Events,- hold a supply chain at sufficient readiness for no-notice Event delivery,- deliver the Event(s) if required/ Activated. Services will include detailed planning, design, testing & exercising, and management services including financial control, and appointment, engagement and management of subcontractors.This contract will include working in close and regular partnership with a number of stakeholders including Government and Public Bodies and the Royal Household to ensure delivery is professional and meets the expectations of stakeholders. Should it occur, the largest Event activates at no notice, over a c2 week timeframe, encompassing a large geographic footprint across multiple specific locations in London, attracts hundreds of thousands of (unticketed) spectators and hundreds of millions via media broadcast. The scale, scope and complexity cannot be underestimated and sensitivity towards the significance of the Event is paramount. Events will be broadcast live worldwide and attract a large media presence. Delivering the requirements of the media, in terms of stands, access controls and media villages form important elements of the required service.

Total Quantity or Scope

PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.The Contract is for 103978 - Event Management Company For Major Royal Ceremonial Events.To obtain further information, please follow these steps:1. Log in to the supplier portal at http://dcms.my.site.com/2. Locate the opportunity using 'My Proposals and Quotes' - using the reference ‘103978 - Event Management Company For Major Royal Ceremonial Events’ as required. If you cannot see the opportunity after following the above, please contact support@atamis.co.uk who are able to assist with any project access issues or any log-in/ registration issues.3. Download the Non-Disclosure Agreement (NDA) for review4. Return a signed NDA to DCMS via the Atamis e-Sourcing messaging system (interested Bidders are advised to do this as soon as possible) - 5. Once DCMS have reviewed and returned the signed NDA you will be added to the ITT project.DCMS is conducting this procurement exercise via Atamis e-sourcing portal as detailed above. Interested organisations will be required to complete a Non-Disclosure Agreement (NDA) prior to being provided access to the procurement documents or any other documents regarding the requirement. The NDA is available within the Atamis e-sourcing portal link above; completed NDA’s are to be returned via the Messaging function within the portal. Upon receipt of a signed copy of the NDA, DCMS will carry out due diligence on the organisation applying to verify authenticity prior to providing access to the procurement workspace within Atamis where the procurement documentation can be viewed. Organisations that do not provide a signed copy of the NDA directly to DCMS via the Atamis Portal messaging system will not be granted access to the procurement workspace and documentation.

Renewal Options

Requirement may be subject to renewal Some elements of the Services are optional (to be exercised at the discretion of the Authority)The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract.

CPV Codes

• 79952000 - Event services
• 71242000 - Project and design preparation, estimation of costs

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are available.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.Progress to receiving Invitation to Tender documentation is conditional upon the complete unconditional acceptance of the NDA for this procurement exercise. Please note that the timeframe allocated for tendering activities commences from the date of this notice. Please provide a signed copy of the NDA directly to DCMS via the Atamis e-sourcing messaging system. If an organisation encounters any difficulties in accessing the system please contact support@atamis.co.uk. Additional CPV Codes71242000 - Project and design preparation, estimation of costs.72224000 - Project management consultancy services.79421000 - Project-management services other than for construction work.79421100 - Project-supervision services other than for construction work.24955000 - Chemical toilets.35821000 - Flags.35821100 - Flagpole.79710000 - Security services.48952000 - Public address systems.32000000 - Radio, television, communication, telecommunication and related equipment.32344210 - Radio equipment.32344280 - Portable radios.34928200 - Fences. PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.Receipt of the Invitation to Tender documentation is conditional upon the complete unconditional acceptance of the NDA for this procurement exercise. Please note that the timeframe allocated for tendering activities commences from the date of this notice. Please provide a signed copy of the NDA directly to DCMS via the Atamis e-sourcing messaging system. If an organisation encounters any difficulties in accessing the system please contact support@atamis.co.uk. Additional CPV Codes71242000 - Project and design preparation, estimation of costs.72224000 - Project management consultancy services.79421000 - Project-management services other than for construction work.79421100 - Project-supervision services other than for construction work.24955000 - Chemical toilets.35821000 - Flags.35821100 - Flagpole.79710000 - Security services.48952000 - Public address systems.32000000 - Radio, television, communication, telecommunication and related equipment.32344210 - Radio equipment.32344280 - Portable radios.34928200 - Fences.