Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement

Concepts

• landscape gardening
• edinburgh
• grounds maintenance
• garden areas
• wider estates
• estate
• clearance
• maintenance
• garden
• estates

Location

Edinburgh, City of

Description

The City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council’s four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year. The service involves reactive work related to garden areas for the Council’s empty properties and surrounding wider areas, covering: Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting. Estate Clearance: fly-tipping uplifts, litter picks, etc

Total Quantity or Scope

The appointed Service Providers will be required to: Respond to work orders raised by the Council’s four locality housing teams Property Teams across Edinburgh, cantered on the city’s Council housing stock and estates. Liaise with the four locality housing teams to clarify requirements, complete work orders, and handle payments using a Total Mobile solution. Provide a Contract Manager who will be available for on-site meetings with locality housing teams to review potential work, and discuss any ongoing concerns or issues related to performance, for both individual and group orders. Collaborate constructively with locality housing teams to deliver timely and high-quality services to Edinburgh’s residents. Complete all requested works and services within specified timescales and to the stipulated standards. Comply with all relevant Health and Safety at Work Regulations for all works and services. Ensure that all equipment used for the contract is tested and certified according to the manufacturer’s recommendations and applicable current legislation, in line with the Council’s approved service provider code of conduct. Require that all operatives wear appropriate personal protective equipment and responsibly handle the removal of sharps, such as broken glass or used needles, using designated sharps boxes, which must be disposed of off-site at an appropriate refuse facility. Ensure that the service provider’s representatives and operatives demonstrate courtesy and consideration towards residents and the public potentially impacted by the works. Appropriately Park service vehicles at work locations without obstructing roads, driveways, pavements, or causing general disruptions. Service providers are also responsible for arranging any necessary temporary parking permits for controlled parking zones (CPZs). Include any materials, works, and services not specifically mentioned but that are implied and deemed necessary for the satisfactory completion of the works and services.

Renewal Options

The Council reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance. The Estimated Value of 3M GBP relates to the whole 4 years of the Framework Agreement.

Award Criteria

CPV Codes

• 71421000 - Landscape gardening services
• 77314000 - Grounds maintenance services
• 90513000 - Non-hazardous refuse and waste treatment and disposal services
• 90520000 - Radioactive-, toxic-, medical- and hazardous waste services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=768500. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: The Service Provider is encouraged to secure positive outcomes that will benefit the community in which they operate. The Service Provider must assist the Council in the delivery of community benefits. The Council reserves the right to introduce monitoring of the delivery of community benefits during the Framework Agreement term. (SC Ref:768500) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=768500