Two Year Cleaning Services Contract at Clayson House and Robertson House, Erskine with optional 1 Year Extension up to a maximum contract duration of three years

Concepts

• cleaning services
• inchinnan
• building and window cleaning
• accommodation cleaning
• building cleaning
• window cleaning
• cleaning products
• cleaning and sanitation
• bridgewater housing association
• bridgewater housing associations

Location

Clayson House and Robertson House, Erskine, Renfrewshire

Description

The Contract applies to Robertson House and Clayson House both of which are Extra Care Housing complexes located within Erskine, Renfewshire. Please Refer to Tender Document Two for further information on Bridgewater Housing Associations specification and requirements. The Contract term will be for an initial two-year period with optional annual 1 Year extension up to a maximum contract duration of three years overall. It is envisaged that the Contract will commence on Monday 2nd September 2024 and will be concluded through an exchange of letters between Bridgewater Housing Association and the successful Bidder.

Total Quantity or Scope

Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015. Bidders are also advised that Bridgewater Housing Association will hold a Meet the Buyer Event during the tender period. The Event will be free of charge and shall provide guidance on the requirements of the tender documentation and the information bidders need to provide within their tender response. The Meet the Buyer Event will also provide a presentation from Bridgewater Housing Association’s staff on the property types and cleaning requirements incorporated within the tender. The Meet the Buyer will be attended A.D.A Construction Consultants and the person from Bridgewater Housing Association that is currently responsible for the management of the Cleaning Contract. The Meet the Buyer will commence at 10am BST on Monday 1st July 2024 at the office of Bridgewater Housing Association, India of Inchinnan, Greenock Road, Inchinnan, PA4 9LH. The Meet the Buyer Event presentation will be immediately followed by a site visit to a Robertson House and Clayson House in Erskine which shall be attended by Bridgewater Housing Association who will illustrate their requirements and challenges of the cleaning the properties set out in the tender documentation. Bidders are also advised that the Meet the Buyer Event may include visits to common close areas of properties within Erskine which is being procured as a separate concurrent tender to this opportunity. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to Ruth Brogan Head of Housing Services rbrogan@bridgewaterha.org.uk not later than 12noon BST on Friday 28th June 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two delegates.

Renewal Options

May take up option of twelve month extension for further year (2026-2027) at an estimated value 50941 GBP (excluding VAT).

Award Criteria

CPV Codes

• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services
• 90911100 - Accommodation cleaning services
• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services
• 39830000 - Cleaning products
• 90900000 - Cleaning and sanitation services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor. SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Bridgewater Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=766710. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:766710) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=766710