THE PROVISION OF LEAVE/HOLIDAY MANAGEMENT SOFTWARE AS A SERVICE SOLUTION

Concepts

• information technology
• bootle
• software package
• management information
• e-days absence management limited
• management
• absence management limited
• the saas service
• their saas service
• a service provider

Location

BOOTLE

Geochart for 2 buyers and 0 suppliers

Health & Safety Executive

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Leaflet | Map tiles by Stamen Design, under CC BY 3.0. Data by OpenStreetMap, under ODbL.

Description

Since 2017 HSE has managed the planning, booking and approval of holidays/annual leave, flexi leave and TOIL (Time Off in Lieu) using a software as a service (SaaS) solution provided by e-Days Absence Management Limited. This solution is a stand-alone service unconnected to the organisation's Human Resource (HR) system and the joiners/movers/leavers process; changes to working patterns/leave entitlements are populated on the system in a weekly batch file upload. HSE is coming to the end of the current contract and requires a service provider who will: • Configure their SaaS service to meet HSE's requirements - which, as a minimum, will be the replication of functionality for annual leave/holiday management, flexi leave management and TOIL management in use in the organisation today • Lead and manage the extract of data from the current system • Lead and conduct the input of extracted data into the service provider's SaaS service • Support and manage the data quality review, by HSE, of the input data before service Go Live • Support and maintain the service to meet agreed Service Levels, ensuring the service is available and performant for all HSE users • Support the production of management information (MI) reports from the SaaS service • Train the super users and administrators in their roles in the SaaS service. Further information can be found in the Tender docs.

Renewal Options

Extension provisions for 3 years in annual increments.

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 48000000 - Software package and information systems

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.