NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services

Concepts

• scanning services
• leeds
• transport services
• storage services
• records management
• digitisation services
• lloyd george record digitialisation services
• lloyd george records
• lloyd george
• lot 1 scanning services lot 2 integration

Location

United Kingdom:

Description

NHS England (NHSE) are seeking to extend the existing DPS to support the national approach to the digitisation of Lloyd George records in GP practices. Corresponding TED notice reference is 2020/S 027-063375 published on 7 August 2020. The National Commercial & Procurement Hub (on behalf of NHSE) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Integrated Care Boards (ICB's), and other Contracting Authorities identified on a regional or local basis. The DPS will be divided into three Categories (Lots): Lot 1 Scanning services Lot 2 Integration with foundation clinical system Lot 3 Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2).

Lot Division

Renewal Options

Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS.

CPV Codes

• 79999100 - Scanning services
• 60000000 - Transport services (excl. Waste transport)
• 63121100 - Storage services
• 72317000 - Data storage services
• 72512000 - Document management services
• 79996100 - Records management
• 92512100 - Archive destruction services
• 48613000 - Electronic data management (EDM)
• 48814400 - Clinical information system
• 63121000 - Storage and retrieval services

Indicators

• Restrictions apply to the lot award allocation.
• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are not available.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2. The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. Full details and procurement documents can be found on Atamis after supplier registration by accessing via the reference and link below. DPS for digitisation of Lloyd George records Reference C299199 https://atamis-1928.my.site.com/s/Welcome ** PREVIEW NOTICE, please check Find a Tender for full details. ** The overarching technical specification upon which the Dynamic Purchasing System is established will be subject to change throughout the lifetime of the Dynamic Purchasing System in order to achieve alignment with national standards as they evolve. For more information on this, please refer to the accompanying Memorandum of Information. The scope of the Dynamic Purchasing System may be subject to variation throughout its lifetime in order to incorporate digitisation services which span across other parts of the UK or additional care settings (including secondary and urgent care). This may be by way of the addition of lots or otherwise. For more information on this, please refer to the accompanying Memorandum of Information. Any such change will be subject to full approval and economic operators will be notified of any such planned changes. It is envisaged that this Dynamic Purchasing System, once established, will be used by the following public sector bodies (and all successors thereto) in England as described below. The public sector bodies to whom the use of this Dynamic Purchasing System will be open include: (1) All National Health Service (NHS) bodies in England, including but not limited to (i) acute trusts (ii) health and care trusts (iii) mental health trusts (iv) Integrated Care Systems (ICBs) (v) ambulance trusts (vi) area teams (vii) special health authorities (viii) NHS England. (2) All local authorities Interested providers will be able to view this notice via the e-procurement system Atamis, available on the following link: … In order to submit a bid, you will need to be registered on the e-procurement system and 'express an interest', and then complete a response as specified within the procurement documents. On registration, please include at least two contacts to allow for access to the system in times of absence. The services are deemed to be subject to the full regime of current procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015 (as amended). This contract will therefore be awarded in accordance with the provisions applicable in Regulation 5 of the Public Contracts Regulations 2015 and the Dynamic Purchasing System operated in accordance with Regulation 34 thereof. The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015 (as amended) as far as applicable. Unsuccessful Bidders and applicants will receive scores and reasons why the Bidder/applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with the Regulations.