Tree, Tree Preservation Order and Asset Management System

Concepts

• tree preservation order and asset management system
• software package
• derby
• asset management system
• tree preservation order
• information systems
• tree
• ra information systems
• derby city council
• hardware costs

Location

Derby

Description

Derby City Council intends to contract for a Tree, Tree Preservation Order and Asset Management System, already in use at Council but client hosted to be moved to software as a service. The Council has published this VEAT notice and intends to award a contract following a 10 day standstill period for this notice.

Total Quantity or Scope

Software as a Service for a Tree, Tree Preservation Order and Asset Management System, already in use at Council but client hosted. The contract is to include hardware costs (4G tablets with accessories), initial project build and one-off costs (including data migration, smart sync upgrade, hosting on the cloud), with licenses and annual support for up to five years. The Council is proposing to contract with RA Information Systems to provide the service as the company are, as the developers and owners, the only provider able to support this proprietary product.

Award Detail

Renewal Options

The contract term will be sixty two months - two months migration and five annual renewals for system support and maintenance

CPV Codes

• 48000000 - Software package and information systems

Indicators

• Options are available.
• Award on basis of price and quality.

Legal Justification

The Council is proposing to contract with RA Information Systems to provide the service as the company are, as the developers and owners, the only provider able to support this proprietary product.

Other Information

A change of product at the current time would have a major impact on existing programmes of work activity, costs of change, and market testing has not identified alternatives that meet our existing requirements in full . It is proposed to directly award a contract without prior publication of a call for competition. … The Council will consider procurement options for a replacement longer term contract 50 months into the proposed contract duration.