Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project, Now the EA One Project)

Concepts

• information technology
• belfast
• education authority
• integrated financial management information system inc.
• information systems
• ea integrated financial management information system inc.
• ifs project
• ea one project
• information technology consultancy services
• management

Location

Belfast

Description

The Education Authority is placing this transparency notice to alert economic operators of its plans to modify a contract in accordance with Regulation 72(1)(b) of the Public Contracts Regulation 2015. This modification will increase the value of existing EA Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project) (2015/S 239-424558 OJEU publication date of 10 December 2015) by 46 % of the original contract award amount. The modification is to facilitate functionality changes to effectively meet schools’ requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns.

Total Quantity or Scope

This modification will enable the continuation of the existing single contractor managed service arrangement which includes the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products. The systems and services provided via the current contract have been uniquely configured to reflect the varying requirements of the Education Authority and its associated bodies. The anticipated modification increase equates to GBP 9 200 000. The original contract value was GBP 20 000 000. The date noted in Section V.2.1) reflects the date this notice has been submitted to the OJEU. The Education Authority shall observe a period of no less than 10 days, beginning with the day after the date of publication, before modifying the contract as set out in this notice.

Award Detail

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 48800000 - Information systems and servers
• 48000000 - Software package and information systems
• 48451000 - Enterprise resource planning software package
• 48443000 - Accounting software package
• 48514000 - Remote access software package
• 48812000 - Financial information systems
• 72268000 - Software supply services
• 48442000 - Financial systems software package
• 64210000 - Telephone and data transmission services
• 48450000 - Time accounting or human resources software package
• 72253200 - Systems support services

Indicators

Legal Justification

The contract has incurred system functionality changes to effectively meet schools’ requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns. The anticipated modification increase equates to GBP 9 200 000. The overall new modified contract value is GBP 29 200 000. No aspect of the modification will alter the overall nature of the current contract as the scope of services will remain unaltered and any expenditure will not be permitted to exceed 50 % of the value of the original contract agreement, this will be carefully monitored to ensure compliance. Regulation 72(1)(b) permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50 % of the value of the original contract.