EA Integrated Financial Management Information System Inc. HR/Payroll (The iFS Project)

Concepts

• information technology
• ea integrated financial management information system inc.
• belfast
• ifs project
• ifs contract
• information systems
• financial accounting
• ongoing database management
• integrated finance
• hr management

Location

Belfast

Description

The iFS Contract is for the provision of a fully Integrated Finance and HR/Payroll which will be accessible from any device via a secure web-enabled portal. The Service Provider will be responsible for hosting the application software on suitable hardware owned, maintained and housed by the Service Provider. The Service Provider will also be responsible for ongoing database management, maintaining the software up to date and providing help desk support. The contract is to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority (EA), being the successor body to the 5 Education and Library Boards and the Department of Education — Teachers Pay (DE). The iFS Contract will be for an initial period of ten (10) years with options to extend for 5 further periods of one (1) year (15 years in total). The contract value is circa GBP 20 000 000 to GBP 30 000 000 (including potential extensions).

Ammendments to Previous Notice

Award Detail

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 48800000 - Information systems and servers
• 48000000 - Software package and information systems
• 48451000 - Enterprise resource planning software package
• 48443000 - Accounting software package
• 48514000 - Remote access software package
• 48812000 - Financial information systems
• 72268000 - Software supply services
• 48442000 - Financial systems software package
• 64210000 - Telephone and data transmission services
• 48450000 - Time accounting or human resources software package
• 72253200 - Systems support services

Indicators

• Contract modified due to unforeseen circumstances.

Legal Justification

No aspect of the modifications will alter the overall nature of the current contracts as the scope of services will remain unaltered and any expenditure during the extension period will not be permitted to exceed 50 % of the value of the original contract agreement, this will be carefully monitored to ensure compliance. This modification is therefore in accordance with Regulation 72(1)(b) which permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor: (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50 % of the value of the original contract.