Provision of Online Payments, Cashless Catering, Kitchen Management and Nutritional Systems
A Contract Award Notice
by SCOTLAND EXCEL
- Source
- Find a Tender
- Type
- Framework (Services)
- Duration
- not specified
- Value
- £4M
- Sector
- TECHNOLOGY
- Published
- 10 Nov 2021
- Delivery
- not specified
- Deadline
- n/a
Concepts
Location
Various locations throughout the geographical boundaries of the participating Councils and Associate Members within Scotland
1 buyer
- Scotland Excel Paisley
5 suppliers
- Civica London
- Cash Registers Buccleugh Loanhead
- Parentpay Bridgwater
- Pebble Newcastle upon Tyne
- Nutritics Main St Swords
Description
As part of an existing renewal framework for the provision of replacing, upgrading or new installs to their existing Online School Payment and Cashless Catering solutions, together with introducing Kitchen Management Systems & Nutritional Systems to be available to all 32 councils in Scotland and Scotland Excel Associate Members. The systems will be extended for use across all secondary, primary, nursery and support needs schools within Scotland, in addition to a number of hospitality locations and outside catering units (including pop-ups) that may be included if the solution permits. The Council are seeking contract(s) for the provision of three inter-related, cloud-based systems (including supply, installation, licences and training) and will consider suppliers who can offer all elements (or a combination thereof) but will also consider separate providers. The requirement has been split into 4 Lots as follows; Lot 1 - Cashless Catering system (including meal ordering functionality) with full upgrades, annual maintenance and support (including software and minimum hardware) Lot 2 - Online Payments system Lot 3 - Kitchen Management Software with full upgrades, annual maintenance and support (including software and minimum hardware) Lot 4 – Nutritional analysis systems with full upgrades, annual maintenance and support (including software and minimum hardware.
Lot Division
| 1 | Online School Payments The requirement under this lot will include but not be limited to: -The supply of software systems allowing the ability for a participating Council or Associate Member to take online payments for education services from any internet connected device -Ability for parents / guardians to go online and pay for child’s school meal, trip, and other non-meal purchases -The ability for payments to be accepted from PayPoint terminals and / or similar (should a parent have no access to the internet). -Integrate with existing systems used by a participating Council or Associate Member; SEEMIS and including but not limited to newly awarded Cashless Catering and Kitchen Management & Nutritional systems |
| 2 | Cashless Catering Services and Equipment The service under this lot will include but not be limited to an integrated solution suitable for use in all required locations; nurseries, primary and secondary schools, hospitality locations and outside catering units (including pop-ups). This requirement also includes -Meal ordering functionality with full upgrades, annual maintenance and support (including software and minimum hardware). -Equipment is also required. Items may include the following but are not limited to: Hardware such as Touch screen EPOS, Revaluation terminals and software, installation, maintenance and support (such as call centres, remote, onsite), updates, patches and replacement parts. The solution also requires the ability to integrate with existing systems used by a participating Council or Associate Member, SEEMiS and including but not limited to newly awarded Online Payment and Kitchen Management & Nutritional Systems. |
| 3 | Kitchen or Canteen management systems The services required under this lot will include but not be limited to; - Cloud-based software that meets the information management needs of nurseries, primary and secondary school kitchens, hospitality locations and outside catering units (including pop-ups). - Modular application that will allow gradual roll out of functionality in line with a participating Council or Associate Members timeline and appetite. - Systemisation of the current Hazard Analysis Critical Control Points log. - Provision of an innovative solution to record temperatures of equipment and food seamlessly, along with details of who took the temperatures. - Software and minimum hardware for advanced reporting, nutritional analysis, menu planning, inventory and kitchen management. - Provision of various interface capabilities and capability of storing/transmitting all the relevant information with central offices, with full management, backup and archive functions. Provision of full upgrades, annual maintenance and support. The solution also requires the ability to integrate with existing systems used by a participating Council or Associate Member, SEEMiS and including but not limited to newly awarded Online Payment and Cashless Catering Systems. |
| 4 | Nutritional Analysis Systems The services required under this lot will include but not be limited to; - Cloud-based software that meets the information management needs of nurseries, primary and secondary school kitchens, hospitality locations and outside catering units (including pop-ups). - Modular application that will allow gradual roll out of functionality in line with a participating Council or Associate Members timeline and appetite. - Software and minimum hardware for advanced reporting, nutritional analysis and menu planning. - Provision of various interface capabilities and capability of storing/transmitting all the relevant information with central offices, with full management, backup and archive functions. Provision of full upgrades, annual maintenance and support. The solution also requires the ability to integrate with existing systems used by a participating Council or Associate Member, SEEMiS and including but not limited to newly awarded Online Payment, Cashless Catering Systems and Kitchen Management Systems. |
Award Detail
| 1 | Civica (London)
|
| 2 | Cash Registers Buccleugh (Loanhead)
|
| 3 | Parentpay (Bridgwater)
|
| 4 | Pebble (Newcastle upon Tyne)
|
| 5 | Civica (London)
|
| 6 | Cash Registers Buccleugh (Loanhead)
|
| 7 | Parentpay (Bridgwater)
|
| 8 | Civica (London)
|
| 9 | Parentpay (Bridgwater)
|
| 10 | Civica (London)
|
| 11 | Cash Registers Buccleugh (Loanhead)
|
| 12 | Nutritics (Main St Swords)
|
Award Criteria
| Quality | 70 |
| price | 30 |
CPV Codes
- 72000000 - IT services: consulting, software development, Internet and support
- 48000000 - Software package and information systems
- 48110000 - Point of sale (POS) software package
- 30142200 - Cash registers
Indicators
Other Information
** PREVIEW NOTICE, please check Find a Tender for full details. ** This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies): - the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx; - Tayside Contracts; - Scotland Excel associate members, listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; and, - Any integration authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Bidders are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement. Subcontractors on whose capacity the Bidder does not rely: Scotland Excel will request the following information in the Single Procurement Document (Scotland): - whether the bidders intend to subcontract any share of the contract to a third party; - list of the proposed subcontracts as far as it is known at that stage; and - what proportion / percentage of the contract does the Bidder intend to subcontract. Please note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out immediately above. CONTRACT MANAGEMENT, KPIs & COMMUNITY BENEFIT REQUIREMENTS As per details in the Special Conditions, Service Providers will be required to provide Management Information (MI) and KPIs on a quarterly basis. MI requires an itemised statement for services provided for each contracting authority who will be permitted to purchase under this proposed Framework Agreement down to a defined categorisation structure set out in the MI template. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18485. (SC Ref:671966)
Reference
- ocds-h6vhtk-02bd1c
- FTS 028129-2021