390_22 Document Management Solutions
A Contract Award Notice
by ESPO
- Source
- Find a Tender
- Type
- Framework (Services)
- Duration
- not specified
- Value
- £32M-£48M
- Sector
- TECHNOLOGY
- Published
- 30 Jan 2023
- Delivery
- not specified
- Deadline
- n/a
Concepts
Location
United Kingdom:
1 buyer
- ESPO Leicester
23 suppliers
- Chaffinch Green Stoke on Trent
- Civica London
- Crown Records Management West Lothian
- Datatron Document Image Archiving North Shields
- Document Options Brighton
- Hugh Symons Information Management Dorset
- Iron Mountain London
- Misl Suffolk
- Nec Software Solutions Hertfordshire
- Offsite Archive Storage & Integrated Services Suffolk
- on Site Scanning Inverclyde
- Pearl Scan Solutions Bury
- Quadient London
- Restore Surrey
- Ricoh Northampton
- Scan House Solutions Accrington
- Shredall East Midlands Nottinghamshire
- Specialist Computer Centres Birmingham
- Stor A File Leicestershire
- Storetec Services Hull
- Uniscope Cheshire
- Ardington Archives Oxfordshire
- Compass Minerals Storage & Archives Cheshire
Description
ESPO is seeking to renew its framework agreement for Document Management Solutions. The frameworks covers a wide range of services linked to the scanning and/or storage of documents: Lot 1 - Electronic Document Scanning and Software Lot 2 - Document Storage and Retrieval Services Lot 3 - Total Document Management Solution Lot 4 - Enhanced Handling and Security Requirements
Lot Division
| 1 | Electronic Document Scanning and Software This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training. |
| 2 | Document Storage and Retrieval Services This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services. |
| 3 | Total Document Management Solution This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents. |
| 4 | Enhanced Handling and Security Requirements This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training. |
Award Detail
| 1 | Chaffinch Green (Stoke on Trent)
|
| 2 | Civica (London)
|
| 3 | Crown Records Management (West Lothian)
|
| 4 | Datatron Document Image Archiving (North Shields)
|
| 5 | Document Options (Brighton)
|
| 6 | Hugh Symons Information Management (Dorset)
|
| 7 | Iron Mountain (London)
|
| 8 | Misl (Suffolk)
|
| 9 | Nec Software Solutions (Hertfordshire)
|
| 10 | Offsite Archive Storage & Integrated Services (Suffolk)
|
| 11 | on Site Scanning (Inverclyde)
|
| 12 | Pearl Scan Solutions (Bury)
|
| 13 | Quadient (London)
|
| 14 | Restore (Surrey)
|
| 15 | Ricoh (Northampton)
|
| 16 | Scan House Solutions (Accrington)
|
| 17 | Shredall East Midlands (Nottinghamshire)
|
| 18 | Specialist Computer Centres (Birmingham)
|
| 19 | Stor A File (Leicestershire)
|
| 20 | Storetec Services (Hull)
|
| 21 | Uniscope (Cheshire)
|
| 22 | Ardington Archives (Oxfordshire)
|
| 23 | Chaffinch Green (Stoke on Trent)
|
| 24 | Civica (London)
|
| 25 | Compass Minerals Storage & Archives (Cheshire)
|
| 26 | Crown Records Management (West Lothian)
|
| 27 | Datatron Document Image Archiving (North Shields)
|
| 28 | Document Options (Brighton)
|
| 29 | Iron Mountain (London)
|
| 30 | Misl (Suffolk)
|
| 31 | Nec Software Solutions (Hertfordshire)
|
| 32 | Offsite Archive Storage & Integrated Services (Suffolk)
|
| 33 | on Site Scanning (Inverclyde)
|
| 34 | Pearl Scan Solutions (Bury)
|
| 35 | Restore (Surrey)
|
| 36 | Ricoh (Northampton)
|
| 37 | Scan House Solutions (Accrington)
|
| 38 | Shredall East Midlands (Nottinghamshire)
|
| 39 | Stor A File (Leicestershire)
|
| 40 | Storetec Services (Hull)
|
| 41 | Uniscope (Cheshire)
|
| 42 | Chaffinch Green (Stoke on Trent)
|
| 43 | Civica (London)
|
| 44 | Compass Minerals Storage & Archives (Cheshire)
|
| 45 | Crown Records Management (West Lothian)
|
| 46 | Datatron Document Image Archiving (North Shields)
|
| 47 | Document Options (Brighton)
|
| 48 | Hugh Symons Information Management (Dorset)
|
| 49 | Iron Mountain (London)
|
| 50 | Nec Software Solutions (Hertfordshire)
|
| 51 | Offsite Archive Storage & Integrated Services (Suffolk)
|
| 52 | on Site Scanning (Inverclyde)
|
| 53 | Pearl Scan Solutions (Bury)
|
| 54 | Restore (Surrey)
|
| 55 | Ricoh (Northampton)
|
| 56 | Stor A File (Leicestershire)
|
| 57 | Storetec Services (Hull)
|
| 58 | Uniscope (Cheshire)
|
| 59 | Compass Minerals Storage & Archives (Cheshire)
|
| 60 | Crown Records Management (West Lothian)
|
| 61 | Datatron Document Image Archiving (North Shields)
|
| 62 | Document Options (Brighton)
|
| 63 | Hugh Symons Information Management (Dorset)
|
| 64 | Iron Mountain (London)
|
| 65 | Nec Software Solutions (Hertfordshire)
|
| 66 | Offsite Archive Storage & Integrated Services (Suffolk)
|
| 67 | on Site Scanning (Inverclyde)
|
| 68 | Pearl Scan Solutions (Bury)
|
| 69 | Restore (Surrey)
|
| 70 | Ricoh (Northampton)
|
| 71 | Specialist Computer Centres (Birmingham)
|
| 72 | Stor A File (Leicestershire)
|
| 73 | Storetec Services (Hull)
|
Renewal Options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
Award Criteria
| Quality | 40 |
| Social Value | 10 |
| price | 50 |
CPV Codes
- 72512000 - Document management services
- 48311100 - Document management system
- 63121000 - Storage and retrieval services
- 72300000 - Data services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services
Indicators
- Options are available.
Other Information
** PREVIEW NOTICE, please check Find a Tender for full details. ** As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
Reference
- ocds-h6vhtk-033e25
- FTS 002768-2023