Digital Preservation Systems DPS

Concepts

• bristol
• software package
• information systems
• system, storage and content management
• system management
• ingested digital content
• digital content
• authentic digital content
• digital preservation systems
• digital preservation

Location

Bristol

Description

The Dynamic Purchasing System is being established by Jisc to provide Digital Preservation System solutions to institutions. Institutions generate, consume and keep enormous amounts of Digital Information (“Data”). In order to ensure the long-term sustainability and access to such Data, institutions make use of Digital Preservation (DP) systems to keep the Data both safe (bit preservation) and usable. Digital preservation is a relatively complex process requiring significant storage and processing power. This DPS will enable HEIs and other institutions to be able to efficiently procure Digital Preservation Systems in a way that is compliant with the Public Contract Regulations 2015.

Total Quantity or Scope

Jisc is establishing a DPS that will enable Jisc and its customers to easily purchase value for money and technically sound Digital Preservation systems. The DPS will enable new Suppliers who meet the requirements to join the DPS throughout the lifetime of the service. To ensure maximum benefit for its customers, Jisc will enforce a number of technical entry requirements that any Supplier must fulfil before joining DPS. These are detailed fully in the Request to Participate document and include: Integrity and Authenticity: The system must precisely record and manage the integrity and authenticity of the digital content and metadata it holds. It must use an appropriate mechanism to verify that digital content has not accidentally or maliciously been changed over time and utilise metadata to record any actions enacted on the content. Data Model: The system should have a comprehensive data model that enables the complex structure of digital objects to be captured on ingest and accurately represented over time as they are managed and preserved. Exit Strategy: The system must provide a clear exit strategy to other systems, without vendor lock in. This must ensure that the inevitable migration to a future digital preservation system is possible. It should also minimise the effort and risk involved in such a migration. Authenticity: The system must enable authentic digital content and metadata to be ingested. File Characteristics: The system must enable authentic digital content and metadata to be ingested. Replication and Storage Management: The system must support replication and storage management. The system should have the ability to store multiple copies of ingested digital content on different storage systems in different geographical locations. Preservation Actions: The system should enable preservation actions that fulfil preservation plans designed to mitigate identified preservation risks. Management of Digital Content and Metadata: The system must support the management of digital content and metadata over time. Discovery: The system must enable the controlled discovery of, and access to, digital content and metadata. Training and support: The system must provide appropriate training, support and help for users. The scope of the DPS and institutions eligible to use it are shown in the additional information section and fully detailed in the Request to Participate document.

Renewal Options

There is an option to extend the service a further 2 (two) years in annual increments. The maximum term of the DPS is 5 (five) years.

CPV Codes

• 48000000 - Software package and information systems
• 48160000 - Library software package
• 48170000 - Compliance software package
• 48219300 - Administration software package
• 48613000 - Electronic data management (EDM)
• 48628000 - Micro-channel architecture
• 48710000 - Backup or recovery software package
• 48730000 - Security software package
• 48731000 - File security software package
• 48732000 - Data security software package
• 48780000 - System, storage and content management software package
• 48781000 - System management software package
• 48782000 - Storage management software package
• 48783000 - Content management software package
• 72317000 - Data storage services
• 72514100 - Facilities management services involving computer operation
• 72611000 - Technical computer support services
• 72910000 - Computer back-up services
• 92512000 - Archive services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.

Other Information

The scope of the DPS covers purchases by Jisc Services Ltd, Jisc and its members. It also covers purchases by Higher Education institutions, Further Education and Specialist Colleges and Research Council establishments in the UK, and by any other organisations connected to the Janet network, including Local Authorities, Regional Broadband Consortia, or other bodies whose core purpose is the support or advancement of further or higher education or of research. The services are also available for use by any National Research and Education Network(NREN) and the community it serves where the NREN has either a direct connection to Janet or the NREN is a member at any time during the period of this framework of the consortium that operates GÉANT. GÉANT is the pan-European research and education network that interconnects Europe’s NRENs. A list of members of the GÉANT consortium (GÉANT Partners)may be found at the URL below. GÉANT may also use this framework. As HEAnet, the NREN of the Republic of Ireland, is connected both to Janet and is a member of the GÉANT consortium, the framework is available for use by HEAnet, its subsidiaries, member institutions and customers to include schools serviced by the HEAnet school’s network. Many of the above organisations are members of higher and further education purchasing consortia. These consortia are independent organisations that provide a wide range of collaborative purchase agreements to their member institutions. Any member of one of these consortia will be eligible to purchase from this DPS by virtue of its membership, as will members of any other similar purchasing consortium in higher or further education that might be formed during the lifetime of the DPS. Membership lists for existing higher and further education purchasing consortia may be found at: https://www.lupc.ac.uk/member-list https://www.supc.ac.uk/about-us/our-members/our-members http://www.nwupc.ac.uk/our-members http://www.neupc.ac.uk/our-members http://www.hepcw.ac.uk/members/ http://www.apuc-scot.ac.uk/#!/members http://www.geant.net/About/Pages/home.aspx https://www.heanet.ie/who-we-are/our-clients