Planned Preventative Maintenance and Repairs

Concepts

• repair and maintenance
• inverness
• preventive maintenance
• planned preventative maintenance and repairs services
• repairs
• maintenance
• preventative
• facilities management
• buildings management
• mechanical and electrical

Location

Inverness Campus, Enterprise Park Forres and Lochgilphead

Description

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a suitably qualified and experienced supplier to provide planned preventative maintenance and repairs services for buildings at Inverness Campus, Enterprise Park Forres and certain services at our Lochgilphead office. These services will be required between 1st April 2024 and 31 March 2026, with HIE having the option to extend for a period or periods together not exceeding 2 years following the Initial Term (extensions expected to be taken up on a yearly basis i.e. a 2+1+1 year contract, potentially until 31 March 2028).

Total Quantity or Scope

HIE requires a professionally managed, high quality mechanical, electrical and plumbing (MEP) maintenance service which, through a regular and organised scheme, ensures the maintenance and operation of all items of plant and equipment. These services are currently required in An Lochran, the Life Sciences Innovation Centre, Aurora House, Solasta House, the Inverness Campus, The Apex and Horizon Scotland buildings at Enterprise Park Forres as well as at The Enterprise Centre in Lochgilphead.

Award Detail

Renewal Options

HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Contract following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE’s strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. This may result in amendments to existing requirements under the Contracts. Contract modifications may include (but are not limited to), regardless of monetary value: -Changes to mechanical, electrical and plumbing equipment asset registers (such as number of assets increased/reduced; type of assets changed; asset replaced; new assets acquired). -The number of hours for reactive tasks changed from the estimated hours in the Pricing Schedule (increase and decrease). -Legislative changes require more or less frequent maintenance of certain assets. -Addition or removal of buildings within the Inverness Campus, Forres Enterprise Park or HIE Lochgilphead, likely due to lease, ownership or occupancy changes. -Changes in HIE’s approach to preventative vs reactive maintenance of buildings and individual assets (increase or decrease in scope of requirements). -Changes to the available budget for Year 2,3 and 4. -CPI and Real Living Wage increases higher/lower than estimated. -Cost of potential replacement assets if procured via the supplier.

Award Criteria

CPV Codes

• 50000000 - Repair and maintenance services
• 79993000 - Building and facilities management services
• 79993100 - Facilities management services
• 50324200 - Preventive maintenance services
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 45259000 - Repair and maintenance of plant
• 45259300 - Heating-plant repair and maintenance work
• 50531100 - Repair and maintenance services of boilers

Indicators

• Options are available.
• Award on basis of price.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. The total value of the services over the maximum duration of 4 years (excluding VAT) has been used in II.1.5 & II.2.6 and it is an estimate: it includes an estimated allowance for CPI increases from Year 2, as well as an allowance for costs relating to reactive repairs or asset replacement over the lifetime of the contract (incl. any extensions.) (SC Ref:760744)