Development Management and Road Safety Services MFA

A Contract Award Notice
by TRANSPORT SCOTLAND

Source: OJEU
Type: Framework (Services)
Duration: 4 year (est.)
Value: £6M

Sector: ENVIRONMENT
Published: 17 Jun 2022
Delivery: To 17 Jun 2026 (est.)
Deadline: n/a

Concepts

Location

Glasgow

Geochart for 2 buyers and 8 suppliers

2 buyers

Transport Scotland Glasgow

5 suppliers

Systra Glasgow
Jacobs Glasgow
WSP Edinburgh
Sweco Edinburgh
AECOM Edinburgh

Description

Transport Scotland have identified the continuing need for a framework that will support Transport Scotland in undertaking its role in supporting the Scottish Ministers to fulfil their duties under the Town and Country Planning (Development Management Procedure) (Scotland) Regulations 2013 and their duties in relation to Development Planning and Management under Planning Circulars 6/2013: Development Planning and 3/2013: Development Management Procedures. The framework will provide audit and advisory support to Transport Scotland on all aspects of the development management processes and offer more specific support to address road safety objectives as set out in the Scottish Government’s Road Safety Framework and Strategic Road Safety Plan. This new framework will promote a safe systems approach, by integrating development management and road safety services and by providing specific advice and support for road safety policy and delivery.

Lot Division

Development Management - Planning Applications Advice and Auditing Services

Transport Scotland have identified a need for the provision of consultancy services to assist the Scottish Ministers acting through Transport Scotland in the provision of Development Management Advisor and Auditor Services. The proposed framework will be in place for a period of 3 years with a potential 1 year extension. The intention of this competition is to procure three suitably experienced Economic Operators (a “Contractor/ Supplier/ Consultant”) that will permit the execution of services in relation to the scope of services. It is intended that three commissions are awarded (lead, first standby and second standby) to cater for situations when Service Providers have a conflict of interest as regards the particular service required. Unless unable to provide the service due to conflict of interest, the lead Economic Operator shall carry out the service. It is not expected that the first standby Economic Operator will complete more than 10 to 15% of the overall commission, with the second standby Economic Operator completing commensurately less. The Contract terms and conditions will be based upon Scottish Government's model Services Contract. Each selected economic operator shall be invited to submit a tender on the same contract terms. Requirement The scope of works will include, but not limited to: - Auditing of development appraisals, Transport Assessments, Environmental Impact Assessments, Travel Plans etc. for Minor/ Major Planning Applications and Pre-Planning Enquiry; - Provision of two dedicated in-house Project/ Quality Managers who will be responsible for overseeing the delivery and quality of the service as well as performance management of the wider commission supplier team; - Provision of a dedicated core team to deal with applications; - Preparation of material and attending Public Inquiries etc., - Preparation of material and present training seminars and talks; - Provision of Development Plan Liaison Officer; - Attendance at and preparation for Progress Meetings; - Manage and deliver an improved customer experience including provision of a Customer Engagement Officer, undertaking annual customer feedback and surveys; - Actively promote succession planning through the term of the framework; and - Attendance at and preparation for Framework Supplier Meetings. To be considered for this Contract economic operators are required to complete the European Single Procurement Document (ESPD) in accordance with this Contract Notice. Economic operators shall be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015, on the basis of information they have provided within the ESPD. The ESPD can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk).

Development Management and Road Safety – Support Services

Transport Scotland is an agency of the Scottish Government and contracts in the name of and on behalf of the Scottish Ministers. Transport Scotland has identified the requirement to appoint consultants to undertake specialists development management and road safety advise to support on going policy and delivery. This need will be required principally in relation to the trunk road network but Transport Scotland and other Scottish Government core directorates and organisations may also use the Contract for Services relating to other transport related projects. The proposed framework will be in place for a period of 3 years with an additional 1 year extension being possible. The intention of this competition is to procure five suitably experienced economic operators (a “Contractor/ Supplier/ Consultant”) that will permit the execution of services in relation to the scope of services. Having five Framework Participants allows Transport Scotland to select economic operators based on availability of the most technical skills and ability. In addition, this arrangement provides flexibility to cover situations where potential conflicts of interest or capacity issues occur. The services will generally be called off from the Services Agreement on the basis of a technical ability and capacity on round robin approach. In addition, the employer will have the option to run mini-competitions on work over OJEU value. Requirement The scope of works will include, but not limited to: - Provision of advice and support (including the provision of in-house staff) to the Strategic Road Safety team as required to support the delivery of the Scottish Governments 2020 casualty reduction targets; - Provide specialised Development Management support (including the provision of in-house staff) as required to support delivery of the Transport Scotland delivery priorities; - Provide support and advice towards the promotion of innovation and best practice in the areas of Development Management and Road Safety; - Conduct and audit Area based Transport Studies where these are in support of Development Management and Road Safety outcomes; - The Auditing and Reporting on submitted Transport Assessments and Environmental Impact Assessments relating to Section 36 applications; - Preparation of specialist material and attending formal meetings etc., Parliament, Public Inquiry as an expert witness in support of Development Management and Road Safety Services; and - Comment on, evaluate and undertake Safety Audits. The Economic Operator will be procured through a competitive tender procedure, in accordance with the restricted procedure as provided for in the Public Contracts (Scotland) Regulations 2015. To be considered for this Contract economic operators are required to complete the European Single Procurement Document (ESPD) in accordance with this Contract Notice. Economic operators shall be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015, on the basis of information they have provided within the ESPD. The ESPD can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk).

Award Detail

1	Systra (Glasgow) Development Management - Planning Applications Advice and Auditing Services Num offers: 4 Value: £4,000,000 [share] Awarded to group of suppliers.
2	Jacobs (Glasgow) Development Management - Planning Applications Advice and Auditing Services Num offers: 4 Value: £4,000,000 [share] Awarded to group of suppliers.
3	WSP (Edinburgh) Development Management - Planning Applications Advice and Auditing Services Num offers: 4 Value: £4,000,000 [share] Awarded to group of suppliers.
4	Sweco (Edinburgh) Development Management and Road Safety – Support Services Num offers: 5 Value: £2,000,000 [share] Awarded to group of suppliers.
5	WSP (Edinburgh) Development Management and Road Safety – Support Services Num offers: 5 Value: £2,000,000 [share] Awarded to group of suppliers.
6	AECOM (Edinburgh) Development Management and Road Safety – Support Services Num offers: 5 Value: £2,000,000 [share] Awarded to group of suppliers.
7	Jacobs (Glasgow) Development Management and Road Safety – Support Services Num offers: 5 Value: £2,000,000 [share] Awarded to group of suppliers.
8	Systra (Glasgow) Development Management and Road Safety – Support Services Num offers: 5 Value: £2,000,000 [share] Awarded to group of suppliers.

Award Criteria

This assessment will be based on the approach to deliver the contract; how they will engage with the stakeholders; How they implement training and succession planning	70.0
This assessment will be based on a financial assessment submission	30.0

CPV Codes

90712100 - Urban environmental development planning
71240000 - Architectural, engineering and planning services
71410000 - Urban planning services
90712000 - Environmental planning
30196000 - Planning systems

Indicators

An E-Auction may be used.
Award on basis of price and quality.

Other Information

Transport Scotland will conduct the proposed procurement process for the Framework Agreement on behalf of the Scottish Ministers. In the event of the conclusion of the Framework Agreement, it is the intention that the Framework Agreement will be entered into between the Scottish Ministers and the most economically advantageous tenderers. Each selected economic operator shall be invited to submit a Tender on the same contract terms. The duration of the Framework Agreement referred to in paragraph II.2.7) of this notice is the original period of the proposed Framework Agreement. The Scottish Ministers shall not evaluate any submission received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator. Economic operators which alter their composition after making a submission will be the subject of re-evaluation. Any request by Economic Operators for clarification of any part of the documentation shall be made through the Public Contracts Scotland website. Neither Transport Scotland nor the Scottish Ministers shall be responsible in any way to Economic Operators as a result of any delay or failure in answering any request for clarification or any decision not to answer a request for clarification (either in full or in part). Absence of a response from Transport Scotland or the Scottish Ministers shall not entitle Economic Operators to qualify their submission. The Scottish Ministers reserve the right not to conclude any Framework Agreement as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Minsters deem appropriate to the content, process, timing and structure of the procurement process. Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the competition. Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and / or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=447390. “Community Benefits and Supplier/Subcontractor Opportunities text is automatically generated by the Public Contracts Scotland Portal, and may be expanded upon below” A summary of the expected community benefits has been provided as follows: Further details of the community benefits that Transport Scotland intends to seek will be provided in the tender documents. (SC Ref:600254)

Reference

OJEU 328832-2022